Facilitate and chair meetings

Meet weekly with the Director and coordinate with the BoD and MemCom for ongoing issues

Help and coordinate with the Bump Coordinator for Bump, so that it's smooth and sailing

Make sure all requests and emails have been replied to every 48 hours

Attend both Board public and executive meetings in the absence of the Vice-Chair

Assigned day-in-week email duty, Tuesdays. 

Support the chair and step in for their position as needed.

Attend both the public and executive Board meetings.

Brief the other committee members on any updates from the weekly Board meeting.

Relay MemCom proposals to the Board of Directors

In charge of all emails on Thursdays

Write and send the weekly meeting agenda at least 48 hours before the meeting to members through the IMS. 

Maintain the minutes and make them accessible to all committee members.

Organize the Google Drive structure of our folders & files using proper name formatting.

Conduct and facilitate elections and referendum polls every quarter.

In charge of all emails on Fridays

Organize the choreshift deficiency information in a spreadsheet and distribute summons to members who exceed the allowed limits.

Coordinate with Abu from Accounting & the Assignment Manager's Office (AMO) for the most recent deficiency information on our members.

Follow up with members over email before the meeting and update the spreadsheet as needed.

Weekly updates to the expulsion spreadsheet for ROM and Admissions.

Update Darryl, our Executive Director, weekly on the top 5 most deficient members for rent, choreshift, and bathroom.

In charge of all emails on Saturdays.

 Send summons to members

Paste summons on members' doors 

 Follow up on mails on summons and update the spreadsheet accordingly so that we don't wait for them in the meeting

In charge of emails on Sundays

Send email to members informing them about bump week dates and to-do lists 

Create flyer 

Prepare for bump with president (IMS update, Google Sheets ready )

Test bump 

publish live bump spreadsheet 

Conduct Bump 

In charge of emails on Wednesdays

Maintain parking lists and coordinate that information with Abu in Accounting.

Coordinate with deficiency managers to remove any deficient members from their parking spot and allot that spot temporarily to another member.

Maintain the parking waitlist by adding members who request via email, and remove any member on the waitlist who has been allotted a spot.

In charge of all emails on Mondays.